As an event planner, we plan and coordinate every single detail of an event. What that includes, exactly, can depend on the size and type of event. Some are just a few of the tasks that we perform for our clients.

• Meet with event stakeholders to gain an understanding of the event's purpose and goals

• Outline the scope of the event, including time, date, location, and budget

• Scout and inspect event venues

• Work with vendors to get bids and determine best fits for the budget and goals of the event

• Negotiate and manage vendor contracts

• Coordinate event logistics and services, including technology and equipment needed to run the event, food, drinks, transportation, lodging, and more

• Manage the budget and ensure event stays within guidelines; ensure vendors are paid

Planning the entire event without a coordinator is stressful enough, so we highly suggest you hire someone who can handle the stress of “THE DAY-OF!”

After months planning every aspect of your event, don’t leave the execution of your final details to chance. Hosts often rely on family and friends to help carry out plans on the day of their event. When this happens, we often see the last minute mishaps go unnoticed as the family member or friend leaves the role of coordinator to get ready and attempt to be a part of the event activities. Remember, your family and friends are your guests also. You want them to be able to relax and enjoy your event and not end up feeling like “event staff.”

In most cases your “volunteers” have little experience in the role of event planner. They often end up feeling overwhelmed as they try to keep on top of everything that must be done to ensure that the day runs smoothly. For example, we often see mothers of the bride take on these responsibilities and they end up missing out on the important personal moments of their daughter’s special day.

At least a month before your event you should meet with your coordinator and review the various vendor contracts. You should be sure the venue has the name of your coordinator as this will be the person handling questions and deliveries and making sure what you have ordered arrives and is set up the way you want it set up. Contact us today to set up a coordinator consultation.

Corporate events are one of our specialities. We work closely with Non-Profits and other businesses to host events that will bring the community together and support economic development in their surrounding areas.

Portfolio:

2022-24 Wine Trolley Tasting Tour

Vintners Dinners By CCWinegrowers

2021 Bags, Bites, & Brews Cornhole Tournament

2019, 2022 Oktoberfest Downtown Brentwood

2016-19 Cruisin’ Blues Car Show In Downtown Brentwood

2016-2022 Winter Wine Walk & Tasting Tour

2017-2020 Brides’ Day Out

St. Patrick’s Day Pub Crawl